A suite of online applications from Google that includes mail, calendar, word processing, spreadsheet and presentations. The free Standard Edition also features a newsreader and mail with a gmail.com address. Google Docs is an application that allows multiple users to create and edit documents, presentations and spreadsheets – all on the Web. Usually, coworkers share documents by e-mailing attachments to one another, which often results in incorrect file versions and scattered, misplaced copies.
With Google Docs, the file is edited in the cloud, where revisions are saved and recovered automatically. Like most of the other Google Apps, administrators can set permissions in Google Docs so that only certain workers are allowed to view and share files. Another convenient feature is the ability to export the documents into different types of file extensions, which can be helpful in those times when a client or customer needs a PDF file ASAP.
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Setup and configuration